West Hollywood - Los Angeles Erotic Art Fair Weekend (WHLA EAFW)
(Planning Page)
Public link.
Artist Application Pages

When the Fair was created in 1995, it was the only event of its kind in the world, and it is still the largest. Artists from around the United States, as well as from several foreign countries, display and sell their art. Visitors from all over Southern California, and many from other parts of the world, visit the Fair and buy art to add to their collections.

The Weekend not only includes the Fair but also the Foundation's annual Awards Banquet, Drawing Workshops, an Artist Reception and Panel Discussions.

CONTACT: Dan Berkowitz  

Promotional Materials Page
Sponsors Page

2005

Misc.

Cafe coordinator (both days): ?
Fair Photographer: 
Ads: Leather Journal?, Frontiers?, In Magazine?, FAB Magazine?, LA Weekly?
we should use a Hector Silva "homeboy" image.

Dan BabcockI spoke with Hector Silva and he said he felt left out and would love to have us use one of his homeboy images on the poster and card. He told him he would make sure it happened. 04/28/2005

ARTIST FUND RECIPIENTS:

ARTISTS EXPECTED TO ATTEND:

  • Marc DeBauch
  • The Hun

Awards Dinner

Invited Guests:

  • David Rhodes (Leather Journal)

PHOTOS: ?

Drawing Workshop

Sessions are not nude - they are "themed" (Cowboys, Tom scene recreations).
Joe Hilton plans on coordinating the drawing sessions.

Possible Models:

Drawing Workshop: Bring/supply paper and pencils for attendees to use if they didn't bring their own. Do blow-ups of artwork to use as "prototypes" for model's poses.

PHOTOS: ?

10/06/2005

The Erotic Museum - Michael Kirwan
Erotic Museum Planning Page

10/07/2005

Reception coordinator: ?
Exhibits: ?
Menu: ?
Photographer: ?

10/08/2005

To be held at the Bel Age.

Banquet coordinator: ?
Exhibit: ?
Menu: ?
Equipment: Centerpieces?, PA ?
Load In: After 3 pm ?
Photographer: ?

Awards Recipients: 

Possible Sponsors:

  • Clair Obscur Gallery?
  • The Erotic Museum?
  • Smirnoff?
  • MJ's?
  • Taschen?
  • Corporate and Individual Sponsorships are $500, and Patronages are $250. Sponsors and Patrons have their logos on ads and promotional materials, and receive prominent listing in the event program, an invitation to the Opening Reception, and tickets to the Fair; Sponsors also receive two tickets to the Awards Banquet while Patrons may purchase tickets to the dinner at the special member's rate.

Artist Fund Recipients:

4:00 PM Panel Discussion?

10/09/2005

2:00 PM Panel Discussion?

10/05/2005

In Magazine on stands.

10/04/2005

Print program

10/03/2005

Complete program

09/26/2005

Frontiers on stands?

09/23/2005

In Magazine ad deadline?

09/21/2005

Send reception invitations

09/19/2005

Do table layout.

09/16/2005

Order Awards

Main press release

Frontiers ad deadline?

09/14/2005

Notify artists (final)

09/13/2005

Order café food.

09/12/2005

Frontiers on stands

09/09/2005

Write Trader Joe

09/08/2005

Confirm security and insurance.

09/07/2005

Press release to Frontiers and In Magazine.

09/06/2005

Send e-mail to volunteers.

09/02/2005

Frontiers ad deadline.

09/01/2005

Postcards to definite artists.

08/31/2005

Artist deadline

08/26/2005

Order screen if needed.

08/24/2005

Postcards to printer.

08/19/2005

Send sponsor letter.

08/15/2005

Do table layout.

Postcards designed

08/10/2005

Order banners?


08/15/2005

Kiwan opening at TEM to be used as opening for '05 WHLA AEFW. "Preview" for artists and public.

07/28/2005

Topics for the Seminars? See if there's an artist with a book or something coming out (a la Tom Bianchi two years ago). Edward Luci-Smith to do a lecture/interview type of thing?

07/17/2005

Ector and Robert from the Center in NY will be out for Weekend as will Mark Nelson.

07/12/2005

Cost of WeHo streetlight banners being looked into.

07/04/2005

Involve Luis & Theresa De La Cruz w/ marketing/publicity/artists. Good idea would to utlize them in a side event, straight "exhibition" area or bringing in straights to the House and Fair.

06/22/2005

The publisher of Frontiers called, and instead of getting one half-page ad, we're now getting two FULL page ads, plus they may supply us with shopping bags.

06/08/2005

Talk to JoeFlash about getting more women at Fair.

05/25/2005

Include reprint of Gary's article with info packet to participating artists.
http://www.tomoffinlandfoundation.org/foundation/Dispatch/2004-Spring/Artist-Materials.htm

04/28/2005

Dan Babcock spoke with Hector Silva and he said he felt left out and would love to have us use one of his homeboy images on the poster and card. He told him he would make sure it happened.

04/04/2005

10 AM Planning Meeting
Plummer Park
Durk, Berk and Cliff to check out space.

03/29/2005

ToFF would be honored to have Edward Lucie-Smith's prints in our Permanent Collection and he could present/show them at the Banguet. The Friday night Artists Reception might be just the place for a short reading of his erotic poetry.

03/17/2005

Send personal ToFF invitation for the Awards Dinner to Bob & Trent.

03/15/2005

Time to book the restaurant for the Awards Banquet. Hugos? Any concerns and/or suggestions?

03/??/2005

LA EAFW agendized at LGAB and Arts & Cultural Affairs.

03/06/2005

Board to look at both structures (Fiesta Hall & Great Hall??) at Plummer Park for Fair

10/11/2004

Planning for 2005 begins!

Arrange a time for Artists to browse/trade artwork w/ other attending Artists @ the Fair.

2004

10/08/2004

Reception coordinator: Mike Goldie
Exhibits: Kirwan
Menu:
Photographer:

Cafe coordinator (both days): Ogden B.?
Fair Photographer: 

10/09/2004

Banquet coordinator: Sharp
Exhibit: TANK (Partner, Steve W., cannot attend)
Menu: 1) Boneless Chicken 2) Grilled Steak 3) Veggie Plate        Red/White wine
Equipment: Centerpieces / Hector, PA / Joe Martin
Load In: After 3 pm 
Photographer: JayPG

Awards Recipients: 

Sponsors:

  • City of West Hollywood and City of West Hollywood Lesbian and Gay Advisory Board: Y

  • Consulate General of Finland Los Angeles: Y

  • In Magazine: Y

  • FAB Magazine: Y

  • Frontiers: N

  • Clair Obscur Gallery: Y

  • The Erotic Museum: Y

  • Smirnoff: Y

  • MJ's: Y

  • Taschen?

Artist Fund Recipients:

Drawing Workshop:

  • 2 - 4 PM - Posing Strap Poses for Drawing Duke Reeves (Doug Gatewood) among others Poses will be ten minute poses.

  • 5 - 7 PM - Tribute to Tom. 20 minute poses for artists to draw Duke Reeves and Tom Ray among others.

10/10/2004

2:00 PM Panel Discussion
"The Ins and Outs of Collecting Erotic Art."
Moderator: Cliff Benjamin (Western Project)
Panelists:
1. Pet Silvia (Art @ Large)
2. Mitzi Valenzuela (Clair Obscur Gallery)
3. Sharp
4.

Drawing Workshop:

  • 12:30 - 1:30 PM - Posing strap for photographers Duke Reeves and others.

  • 4 - 6 PM - Western theme Tom Ray and others.

Ads: Leather Journal, Frontiers, In Magazine, FAB Magazine, (LA Weekly?)


10/06/2004

In Magazine on stands.

10/05/2004

Print program. (No Foundation broad-sheet being printed as planned.)

10/04/2004

Complete program. "New programs being developed all the time..." steering people to the website.

10/03/2004

4 PM - Meet with Volker to select artwork that he will be showing at the Fair.

10/02/2004

Repair Foundation display panels.

09/27/2004

Frontiers on stands.

09/24/2004

In Magazine deadline?

09/22/2004

Send reception invitations.

09/20/2004

Do table layout.

09/17/2004

Order awards.
Main press release.
Frontiers ad deadline.

09/17/2004

Order awards.
Main press release.
Frontiers ad deadline.
(Plus Art Crawl)

09/15/2004

Notify artists - final.

09/10/2004

Write to Trader Joe's.

09/08/2004

Press releases to Frontiers and In Magazines.

09/07/2004

Send e-mails to volunteers.

09/02/2004

Postcards to confirmed artists.

09/01/2004

Artist deadline.

08/28/2004

Volunteers BBQ.

08/27/2004

Order screens if needed.
Sponsor (Patron), Clair Obscur Gallery, will have a booth at Fair and do cross-promotion with their events and LAEAW.

08/25/2004

Send postcard to printers.

08/24/2004

Sponsor (Patron), The Erotic Museum, will "advertise" the LAEAW in their e-newsletter, put out show cards on their counter and put up a poster in the museum.

08/22/2004

Modeling Coordinator, Joe Hilton, to plan poses "themed" around specific Tom pieces.

08/20/2004

Send Sponsor letters.

08/19/2004

Restaurant decided.

08/16/2004

Postcards designed.
Table layout.

08/10/2004

Durk & Louie work on LA EAW poster & card (plus finish up on Faultline benefit poster's graphics).

08/02/2004

Pet & Tammy from Art @ Large invited to stay at Laveta during Fair.

08/01/2004

BoD votes to use the design for NY EAW poster, in reverse colors, for L.A.

07/03/2004

  • '04 LAEAW poster design mock up.
  • Start to rustle up who our sponsors will be and start begging logos where we're missing some for poster.
  • Need Artists for art work. First come - first served?

07/01/2004

3:00 PM: Begin planning the event: Dan Berkowitz & Durk Dehner meet with Kerry Essex (new contact) at Plumber Park to go over details of the fair.

06/15/2004

Use '04 NY EAW poster design but in a different color-way (and L.A. Artists' work).

06/08/2004

  • West Hollywood's City Council to vote on city's events schedule.
  • Get artists involved in advance for promotion of the weekend -- gives participants a vested interest in the event's success.
  • Subsidize volunteer, Craig Owen's trip from N.Y. to help w/ Weekend if financially feasible.

06/06/2004

LA EAW postcards to be ready for next Faultline event. 09/04?
Maximum 80 artists at Fair.

05/28/2004

Research started on alternate banquet venues.Hugo's?

12/07/2003

Board decided dates for 2004.

2003

07/01/2003

4:00 PM
Durk Dehner & Dan Berkowitz meeting on:
- Work on proposal to City of West Hollywood for them to sponsor the fair.
- Discuss Plummer Park as a possible venue.

10/10/2003

10/11/2003

10/12/2003