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Tom of Finland Erotic Art Foundation
L O O S E   N O T E S

Lou's Notes to Himself

I N D E X   T O   T H I S   P A G E

Top of the Page
 

For Nov. 18, 2006 Retreat

  1. Harry Demasiado [Armyboi5@aol.com 305-206-0119 (Mobile), 954-416-9089 (Voicemail)
    http://www.myspace.com/demasiado] asks how he can get a fundraiser going in Southern Florida. Loose suggestions:
    • Three to five members living in the area willing to sponsor an event. (Required not only for manpower, but financial and presentation integrity.
    • Venue confirmation / coordination with the administrator. Legitimacy issues as well as the kind of artwork that can be displayed without causing local "issues". Can artwork be stapled to the walls or...
    • Foundation should provide: Door prizes, Passports, membership forms and MANY inexpensive -- but "good" quality samples of artwork by Tom and other artists that can be raffled off at the event (Lanier printer should work fine, with a few larger works for pizzazz).
    • Foundation can provide advertising in local gay rags if it's fairly cheap.
    • A "Welcome to The Tom of Finland Foundation" DVD that can be played two or three times during the fundraiser explaining the Foundation and clips of what we do. (Four to seven minutes maximum.)
    • Forms and envelopes to make it easy to do the bookkeeping.
    • We can get "burned". But if our costs are low, even one-out-of-ten flops should more than compensate -- assuming about a $1,000 return on most events. My biggest concern is the Tom of Finland Foundation reputation if things turn sour. I do, however, believe that the overall concept is sound -- with the proper checks and balances.
    • Support may vary depending on demographics.
    • My response to Harry:
      • Dear Harry,
            Thanks for your interest... and inspiration!
             I am forwarding your inquiry to Dan Babcock, our administrator, for an "official" response -- and some of our board members for their consideration.
             Your timing is excellent. This coming Saturday our board of directors, employees, and other people active with the Foundation are getting together for our yearly "brainstorming session" -- and new fundraising concepts is one area we are going to explore.
             Most of our fundraisers have been local to the Los Angeles, California region. Creating a fundraising "program" for enthusiastic supporters of the Foundation far from our Headquarters, such as yourself, is certainly worth pursuing -- in my humble opinion. It is an issue I will be raising on Saturday.
             To help me with this presentation, feel free to get back to me within a few days. How do YOU envision a fundraiser for the Foundation? Most often they occur at a bar or tavern in a "beer bust" format with raffles for prizes and artwork -- along with a presentation about the Foundation and it's work. But we certainly don't want to lock out other ideas. Feel free to explain your vision.
             Looking forward to hearing from you! (And I'm curious about where in Southern Florida you hail from.)
             Yours in brotherhood,
             Louis Jay
  2. Artwork for Sale.
  3. Poster for Leather Bars
  4. Database - mail-merge campaigns..
  5. Wiki as an alternative to website Planning Pages
  6. QuickBooks - Need update to use newer MS IE browser. We're at 2004
  7. Video taping elder artists - grant?

 

ODDS & ENDS

Terms & Conditions Article on AVN

Sharp: The idea of a person responsible for writing (and/or editing) press releases and maintaing the Foundation's press book is a good one. An "Information Officer"? Somehow (with consideration to hi-res images) ToFF Press Releases should be publically accessible from the website's home page. Someone should have the job of seeing that there is a "Tom of Finland in the News" section, as well. Clipping services are expensive and press agents even more! How much can the Foundation spend on a buzz-generator?

New or updated biographies and/or photos for Durk, Babcock, Furman, and Sharp.



TOP OF THE PAGE

List of things I don't want to forget:

  • Develop a broader and more comprehensive view of of our activities. "Drill down" should not get too deep. Just two or three clicks or it will get buried.
  • New York, New York! Our biggest expense is lodging. Can we stay away from hotels?

COMMUNICATION - IN-HOUSE AND WITH THE BOARD

SYNOPSIS: Updated our Planning Pages through the website depends too much on the webmaster.

Committee: None

Wikis

Wiki-wiki is the Hawaiian word for quick.
A Wiki allows people to collaborate using basic commands
through a web browser. Some have built in "backup" to undo changes.

Article on Information Week
Article on PC Mag.com

$!

ViaWiki
Inexpensive service. $10/month for 10 users (500MB). $25 for 25 users (1GB). Allows linking to other websites. Allows naming to another domain name (such as ToFFAnnex.org). Uses basic MS Word type commands through a web browser.
http://viawiki.com/

$?!

Jotspot
Just purchased by Google, they are reorganizing and not currently accepting new users. Could be well worth waiting for if they integrate Google on-line word processing and spreadsheets.
http://www.jot.com/

$

Wiki Spaces
Free version is not private, $5/monthfor private (or $50/year), (2 GB+)
http://www.wikispaces.com/

"Free"

Open Source
Free versions that could be installed on our website are available. Will take research to find them, and most are designed for Linux, not Windows, hosts. Will require research, installation and some maintenance.

List of Wiki Software

"Free"

TWiki
Uses CGI/Perl, which is slower than PHP or some other alternatives, but our usage won't be heavy.

Twiki Website

"Free"

Confluence
Requires Apache server. Free for non-profits. Somewhat clunky way of editing.

Twiki Website


11/03/2006

Prospect list started for WIKIs.

10/10/2006

Captain's Log: Item established.

  • A good way for various parties to update the Planning Pages has not been identified.
  • Some tools could work, but don't include MacIntosh OS 9. Purchasing a cheap, used PC could give these people access.
  • Allowing people to update the website directly can lead to additional issues such as backup and training expenses.

 

DATABASE

SYNOPSIS: This needs to be an on-going project with it's own page very soon.

Committee: None, but probably Scott, Durk and the staff.

10/10/2006

Captain's Log: Item established.

  • Three "free" databases have been discovered and should be listed here.
  • Database should incorporate (perhaps separately) the Tom and Permanent Collection and even thousands of works in our artist binders.

 

F U N D R A I S I N G - F O R   P R O F I T   S U B S I D I A R Y

SYNOPSIS: Creation of a "for profit" subsidiary to increase sales of galleries.

Committee: None

03/14/2005

Captain's Log: Item established.

  • Need to get legal advice from a lawyer experienced in these matters. Ask Shipley-Miller for advice and contacts?
  • It's time to push sales of artwork that does not endanger the Foundation's non-profit status.
  • Profits from the subsidiary would be given to the Foundation.
  • Gallery sales have dropped off significantly because stuff is static and out-of-date. Plus more and more artists have their own websites -- but others seek to sell adult oriented items.

STATUS: Current.  CONTACT: Webmaster

P A Y R O L L

SYNOPSIS: Payroll service costs could be cut.

Committee: None

Payroll Service Candidates
"Free"

Bank of America
Offers a free payroll service if all employees have a BofA account for direct payroll payments.

$

PayCycle: www.paycycle.com $42.99/month for Federal & State

$

SurePayroll: www.surepayroll.com

$

QuickBooks Payroll: www.payroll.com $199 - $299/year


11/03/2006

Captain's Log: Item established.

STATUS: Current.  CONTACT: Webmaster


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TOM OF FINLAND FOUNDATION 2003