2 0 t h   A N N I V E R S A R Y

SYNOPSIS: Celebrations of the Foundation's twentieth year.

Committee: Cliff Benjamin, Mike Goldie and Dan Berkowitz.

Link to 2005 Promotions Poster

• Taschen to give book party and launch campaign?
• On-line exhibition of ToFF Artwork (with emphasis on Tom's work). Use Benno's scans?
• Berkowitz suggests we consider short video documentary on history of Foundation, to use as fund-raising tool and enter in Festivals if appropriate.
• Set dates for meeting/s.
  Report to the Board with suggestions for house fund campaign and events.
• Introduction of new membership levels.

STATUS: Current.  CONTACT: (was Dan Berkowitz)  OTHER INFO: Planning Pop-Up

A R T I S T S   F U N D

SYNOPSIS: The Foundation's Marcello Lupetti Artists Fund can assist artists with materials, registration fees for classes and exhibitions, and can aid with the documentation of their artwork.

You may send artists to this linked Page for an application.

STATUS: Current. CONTACT: Administration

A R T I S T   G U I D A N C E

SYNOPSIS: A section of the website to guide artists into the world of erotic art. 

• Selecting a "name". Your real name or an artist name? Will using your real name interfere with your current career?
• Promotion: Get the word out about events and appearances in bookstores, galleries, etc.
• Plan ahead: Get the word out EARLY! Sending out a notice to your private mailing list might be fine a day or week in advance of your Grand Opening, but consider the lead time for periodicals and websites. As soon as you've got the details nailed down -- pass them on. The Foundation often receives notices of events that are too late to effectively promote -- and that is one of our goals.

STATUS: Just a thought.

A W A R D S,   T O F F   H O N O R E E S

SYNOPSIS: Listing of past and potential recipients of Foundation awards presented annually at the WHLA EAFW.

CONTACT: Sharp
Awards Banquet PLANNING PAGE
WHLA EAFW PLANNING PAGE

Names in gray have declined.
Names in italic are under consideration for 2007.

* Created to honor someone whose artistic achievements and personal example cause him or her to become a role model.
** Created to honor someone whose artistic achievements have been exemplary.

2003
Request for e-mail suggestions is open on Tuesday, May 13, 2003. Deadline for suggestions is Saturday, June 14, 2003. Send candidates to coordinator: Sharp

B A N N E R   C O N T E S T

SYNOPSIS: Create more banners for websites to link to the Foundation 

• Make it a contest that will excite people, but won't cost a lot.

STATUS: Tentative planning page.

B O A R D   O F   D I R E C T O R S

BoD Meetings

SYNOPSIS: Board members activity.

• 08/21/07 - Scott H. submits an e-mail letter resigning from the board due to a move to San Francisco.
• 05/10/07 - Mike Goldie sends e-mail that he is not available for any board meetings.
• 04/19/07 - Mike Goldie continues as a Member of the Board:
  "This letter is to inform the board that I have reversed that decision until the board has its elections with the return of Scott from Australia, and at the same time the necessity of a invitation of one or more new board members to the Foundation board. There is a time line, I am willing to stay in the position of being C.F.O. I do plan to stay on the board after that to assist with the guiding of the Foundation during this time of limited funds and staff."
• 04/14/07 - Mike Goldie resigns from the Board of Directors
• 03/21/07 - Volker Morlock is honored to be asked back to the Board of Directors of the Tom of Finland Foundation, however, for the reason why he could not stay on the Board several years ago has not changed, he has declined at this time. It is okay with him to just be an auxiliary member/advisor to the Board without the right to vote.
• 09/10/06 - Board votes to accept Berkowitz resignation. Dehner voted President Pro Tempore. Current Advisory Board defined with members Cliff Benjamin, Cathie Bagwell and Gary Feldgemaker.
• 08/24/06 - Dan Berkowitz resigns by email.
• 07/20/06 - Gary Feldgemaker says he will be on Advisory Board. Should Charles Lohman be asked?
• 05/07/06 - Cathie Bagwell is willing to sit on the Advisory Board. Scott says we need to define what the Advisory Board does.- Add Gary Feldgemaker and Michael Kirwan as names under consideration
• 02/05/06 - Who is to be on Advisory Board besides Cliff? Cathy Bagwell? Lynn Deshields?
• 01/08/06 - At Board Meeting, members vote to officially remove Gerald Vitagilano from Board.
• 12/28/06 - Mike Goldie resigns from the Board of Directors, but is not accepted by Durk Dehner.
• 10/25/05 - Gerald Vitagliano sends e-mail to inform of his immediate resignation from the Tom of Finland Foundation's Board of Directors.
• 09/11/05 - Jay Jorgensen voted onto Board.
  ELECTIONS: Dan Berkowitz, President; Durk Dehner, Foundation Director; Mike Goldie, Chief Financial Officer; Sharp, Secretary; Cliff Benjamin, Member; Scott, Member; Mark Nelson, Member; Gerald Vitagliano, Member.
• 08/07/05 - Gerry Vitagliano voted onto Board. Board votes to officially ask Jay Jorgensen to join.
• 07/28/05 - Candidates for the Board will be asked to submit a bio/resume/curriculum vitae; if the Board chooses to proceed, they will be invited to "meet and greet" the Board at the start of a regular meeting, where they will be able to ask questions they may have about Board membership, and they, in turn, will be asked about what they think they can bring to the Board.
• 07/25/05 - Gerry Vitagliano announces that we now have the pleasure of his company and his knowledge added to the Board and the Foundation at large. He's happy to join forces with everybody at the Foundation and looks forward to helping any way he can.
• 07/21/05 - Create ToFF Confidentiality Agreement for Board and Staff?
• 07/17/05 - Mark Nelson voted onto Board.
• 07/17/05 - Berkowitz to write up official policy on new members. All members to have bio "on file".
• 07/11/05 - Jay Jorgensen has accepted the Board's invitation to consider joining. This committment is something he takes very seriously and has been waiting to be able to find more ways to help the Foundation.
• 07/06/05 - The Foundation will have the good company of having Dan Babcock present at future meetings of the Board of Directors. He will attend, not as a voting board member, but as a staff person to support the communication between board and office staff.
• 07/05/05 - Board to decide whether they want to run again, and who the officers should be.
• 06/23/05 - Mark Nelson has accepted the Board's invitation to join. At the beginning of the July Board meeting we will officially "elect" Mark to the Board.
• 06/05/05 - Invite all new "candidates" to Tom's Cocktail Party.
• 12/05/04 - The resignation of Dan Babcock as secretary and board member was noted. Mike Goldie was elected interim Secretary.
• 06/09/04 - Durk will call friend of Bobby Clement who serves on non-profit boards for suggestions on new Board members.
• Research all possible candidates for Board.
• Local and out-of-town names for Board. NY "contact"?

Advisory Board:

• Cathie Bagwell accepts. Announced at 05/07/2006 Board meeting.

New Board members under consideration:

1. Jeff Yarbrough (attended S&C Cocktail Party 2004) Will officially be voted on at the board meeting on Sept. 12, 2004.
2. Jim Rivera (attended S&C Cocktail Party 2004)
3. David Lune (attended S&C Cocktail Party 2004)
4. Bobby Clement.
5. Gerald (Jerry) Vitagliano (Permission from his employer?)
6. Mark Nelson
7. Jay Jorgensen
8. Charles Leslie
9. Craig Owen
10. Robert or Ector (The Center)
11. Brian Crede
12. Bill Hynes (Convention and Visitors Bureau)
13. Philip Hitchcock (Will not accept?)
14. Michael Kirwan (Too far away?)

STATUS: In discussion. CONTACT: Sharp

B U S I N E S S   C A R D S

SYNOPSIS: Scott designed new business cards which everyone should have received by now. If you are in need of additional cards, should contact Scott directly.

STATUS: Completed.  CONTACT: Scott

B U S I N E S S   L I S T

SYNOPSIS: Compile a list of businesses and contacts that can be called on as sponsors for Foundation events.

Louie began working on a prospect list a while back. Many businesses set up their promotional budgets for a year in advance. Learning the best time to talk to them is significant. Another list from the New England Fetish Fair Fleamarket.

• Start with local gay businesses. Call for contact name.
• Add to ToFF DB? New sponsor field?

C A P I T A L   C A M P A I G N

SYNOPSIS: The "wish list" of equipment, repairs, construction, etc., which should be the targets of the funds. We need to come up with a list of specifics, so we can get cost estimates, and then publicize the list so potential donors know exactly where their money will go.

STATUS: Submissions for list being taken. CONTACT: None (was Dan Berkowitz)

D A T A B A S E :  N E W

SYNOPSIS: The current Paradox database needs to be replaced. The two major options appear to be Access and FileMaker Pro.
CONTACT: Administration

COMMITTEE CANDIDATES: Durk Dehner, Scott, Daniel Babcock, Louis Jay, Jay Lawton, Sharp, Cathie Bagwell, HRD, Matt Hullum, ... and anyone else interested.

• Bill and Patric of Industrial street recommend Access. Bill suggests we use 3rd party tools to actually do the programming rather than the built-in tools included with the program. Bill also would be happy to consult on this project. Cathie Bagwell strongly urges Access.
• Others prefer FileMaker Pro as easier for novices to modify and create on-the-fly forms and queries.
• Jay PG suggests we invite Matt Hullum 818.985.9819 (home) 818.634.2583 (c) as a FileMaker Pro expert who has worked on projects for a major studio.
• Security:
  • We need a database that can be "secure" in that a casual user could not copy it to CD and have full access to all information.
  • We require at least two levels of security. Volunteers often need access to artist names, and so on but should not be allowed to change or view certain information. This may require a "log-on" 
  • Database security is a subset of overall security. This is an issue that may require a separate topic of its own.
• Development and testability:
  • Separation of "code" and "data" is a highly desirable feature. Code can be updated on a test database, then the new code base would swapped with the old on production platforms without concern about the data. This will also minimize backup times as the code base would only have to be backed up when it was changed.
  • Cost and ease of implementation and changes.
  • Definition of the database. Relational databases can be complex. Before it can be defined, there should be an analysis of practical and managerial requirements. What kind of information should be stored and how should it be linked together?
  • We should also be able to accommodate artwork and "permission to use" conditions on not only Tom's work, but the works we receive. We must keep track of Tom's art, and need to begin to document conditions where the Foundation has permission to use various artists' works for posters, websites, etcetera.
  • An article from PC Magazine rating the databases. For simple databases, they like Filemaker. When it start getting complex and more than simple macros are needed, they liked Access. Another article on Filemaker Pro 7, the latest release.

STATUS: Pending.

D V D   C H A P T E R   O N   T O M

SYNOPSIS: Create a DVD extra feature/chapter to promote and educate the mission statement of ToFF either by short narration/or scrolling format with inclusion of artworks by Tom of Finland supplied by Foundation.

Present the "chapter" like a Public Service Announcement with a picture gallery of images (presently have) and they would be put into a visual pictorial with voice-over telling about TOM and then about the Foundation and its programs and mission.

STATUS: In discussion. CONTACT: Durk Dehner

E E A C   H I S T O R Y   O N   W E B S I T E

SYNOPSIS: We are missing any EEAC images from 1995 on the website. We may wish to add at least the winners.

STATUS: Pending.

E - M A I L    C O M M U N I C A T I O N   P O L I C Y

SYNOPSIS: ToFF Staff, Volunteers and Board Members are learning how to use e-mail to effectively communicate. Everyone will take the time to help each other with this. All should be aware and not cc people who may not have an interest in a particular topic. Information can be posted on the ToFF Website on the Calendar and its Planning Pages, or the Projects Page instead of being sent by e-mail - this reduces the amount of mail that goes out.

The website is the place to store information so individuals don't need to "save" lots of e-mails on their own computers. Any e-mail that must be send out should be brief, to the point and can utilize links to where more information can be found on the subject.

STATUS: Ongoing. CONTACT: Sharp

E R O T I C   A R T   G A L L E R Y (EAG)
(Formerly EGM - Erotic Gallery by Mail)

SYNOPSIS: In order to pursue its goals of promoting erotic art and supporting erotic artists, the Foundation has created the Erotic Art Gallery.

This convenient service provides a wide selection of erotic art for sale from all over the world.

To facilitate artists who are sending in their images electronically new guidelines are listed for them to help the Foundation present their images at their best.

STATUS: Ongoing.  CONTACT: Volker Morlock

E V E N T S :  "C O M P"   P O L I C Y

SYNOPSIS: Scott to draft a policy on who gets free door admission at events including Sponsors, special guests and friends.

STATUS: Pending. CONTACT: Scott

E V E N T S :  P H O T O G R A P H Y   P O L I C Y

E X H I B I T I O N S   —   D E V E L O P M E N T

SYNOPSIS: Art exhibitions in which the Foundation has involvement.

      "Homotopia" (Liverpool Culture Company) - November 1 - 18, 2008

        PUBLIC LINK (none)

      Helsinki City Art Museum and MSC Finland - Tom's Club
      06/21 - 08/27/2006
        SET. See PUBLIC LINK

F O R M S
General purpose forms (currently, just our model release form):

Forms

F U N D R A I S E R S  —   C H E C K L I S T

SYNOPSIS: Basic "things-to-do" checklist. THIS INFORMATION should be put on the Planning Page for the event and/or Calendar grid so everyone can be involved and contribute.

NOTE: Have sign-up lists for new members/volunteers at every ToFF function.

• Who is the CONTACT and/or event coordinator?
• Who is on the COMMITTEE for this event?
• Schedule PLANNING MEETINGS. AGENDAS. Assign TASKS to committe members and anyone helping. Post NAMES of who is in charge of what. Schedule PLANNING DEADLINES.
• Who is the VOLUNTEER COORDINATOR?
• Set DATE for event. TIMES. VENUE. VENUE CONTACT.
• Determine THEME/TITLE/TAG LINE (at least) 6 weeks in advance.
• What is the budget? (Promotions, props & materials, bottom line) Is this event's more or less that the "standard" fundraiser budget?
• Set ADMISSION/DONATION amounts. Determine costs.
• Contact SPONSORS. Fill out Sponsors Page.
• Post EVENT on ToFF public web pages.
• Will a PRESS RELEASE be sent? WHEN?
• PROMOTION. Determine promotional GRAPHICS (postcards & posters & press) and the DEADLINE the concept for these materials should be ready to hand off to a graphic artist for production. Printer processing times and the DEADLINES for all printed matter. DISTRIBUTION METHODS. How soon before an event should this stuff hit the street?
• Arrange for hire of STAFF if needed (security, door, cashier, bar/servers)
• Call for VOLUNTEERS, methods & procedures. VOLUNTEER SCHEDULE. Fill out VSP.
• Who is the PHOTOGRAPHER? VIDEO?
• SCHEDULE EQUIPMENT and props; purchases and rentals.
• SCHEDULE purchase of SUPPLIES, materials, expendables, FOOD, BEVERAGES.
• In addition to the above, list the following of all that apply, and fill in as info becomes available.
  
• PRIZES (name of person responsible for):
• GIVE-AWAYS (name):
• RAFFLE (name):
• AUCTION (name):
• HANDOUTS (name):
• MERCHANDISE (name):
  
  
• TICKETS (name):
• BANK (name):
  
  
• SPACE/LAYOUT (name):
• SET UP (name):
• EVENT SCHEDULE (name):
• ACTIVITIES (name):
• BREAK DOWN (name):
  
  
• MUSIC (name):
• SOUND/PA (name):
• PERFORMERS/ENTERTAINERS (name):
• MC (name):
• JUDGES (name):
• ARTISTS (name):
  
  
• DECOR (name):
• SIGNS (name):
  
  
• VIPS/SPECIAL GUESTS/COMPS (name):
• GUEST LIST (name):
• PERKS (name):
• THANK-YOUS/GIFTS (name):
  
• Count all the dough that came in!!
• Do final accounting. Turn in receipts.
• Make final NOTES. Compile SUGGESTIONS for next event.
• Check for PRESS/REVIEWS.
• Compile final LIST of those who helped in any way and send THANK-YOUS.

F U N D R A I S E R S  —   D E V E L O P M E N T

SYNOPSIS: Setting Fundraising benefits for the year. (Not arranged in any special order, but the list is getting long. Maybe this is going to need its own page!

      21 Years / 21 Works

      San Diego

      Faultline

      Gauntlet II

      MJ's

      David Seiling Residence

      Gary Felgemaker Residence

      Minneapolis

G I F T S   T O   T o F F -- Estates & Bequests

SYNOPSIS: Foundation to put together information on how people can leave artwork/collections and/or money to worthy causes.

• Create a packet that can be given or mailed to those interested.
• Hold a seminar or class on Estate Planning given by attorney.

G R A N T S

SYNOPSIS: Grant application encouraged by Cliff Benjamin.

• The Tom of Finland Foundation has received it's first grant. We were fortunate enough to receive a grant in the amount of $5,000.00 from the Peter S. Reed Foundation on June 22, 2004. These monies are to be used exclusively for the Tom of Finland drawing preservation project.
• We are to provide the PSR Foundation a report on how the monies were used no later than June 1, 2005.
• The Reed foundation provided the Tom of Finland Foundation last year with a $5,000 grant to assist us in doing several things with the TOM OF FINLAND permanent collection.
  
  
• The Judith Rothschild Foundation has no preset restrictions on the amount of a request, although previous grants have not exceeded $35,000.
  

STATUS: Open. CONTACT: Durk Dehner

H I S T O R I C   S T A T U S   F O R   L A V E T A   H O U S E

SYNOPSIS: Have "Tom's House", The Foundation Headquarters on Laveta Terrace, designated as an historic landmark.

Comittee: Durk Dehner, Sharp, Scott

The designation will be tied to Tom of Finland, the artist, who used this house as his American residence for over ten years (1980-1991). His studio, within the house, has been kept in tact. The house functions as a museum for erotic art with visitors from all over the world.

• Contact firms in LA who offer services to assist in documentation of property for possible consideration as historic and cultural landmarks.
• Los Angeles Historic and Cultural Landmark?
• State and National listings?
• National Trust for Historic Preservation?
• Assistance from Echo Park Historic Society (Dehner, co-founder)?
• Meeting/tour w/ Jeff Samudio to be set.
/
• Architectural rendering of House by artist, Windon Newton?

STATUS: In discussion.  CONTACT: Scott Planning Pop-Up

H O U S E   R E N T A L

SYNOPSIS: Renting the Foundation House for events may help raise revenues as well as be a good promotional tool.

STATUS: Current. CONTACT: Durk Dehner

H O U S E   T O U R S

SYNOPSIS: The Foundation's headquarters is also a museum open to members, scholars, artists, the press, or anyone (of age!) serious about erotic art. Visitors see the most recent exhibition of selected works from the Permanent Collection and Tom's studio where he created hundreds of his drawings.
LINK to Pop-up.

STATUS: Current. CONTACT: Administration

H O U S E   W O R K R O O M   F O R   A R T

SYNOPSIS: Capital Campaign designates conversion and use of 2nd floor sunroom into art workroom and storage.

FURNITURE NEEDED:

• Desk/computer work station. (Corner built in)
• Flat files. 2 units. Stacked to form storage surface. (JJ?) A&A Furniture Liquidators?
• Stool/s.
• Sleeper sofa (double bed). (5' wide max)
• Shelf units under windows.(30' X 7') Shelf unit w/ worktop, on wheels, for under closet window. (Modified for built-ins)
• Standard file cabinets (2 under desk)
• Wardrobe unit for guests. NO
• Cabinet for storage? NO
• Move in Permanent Collection cabinet from Tom's rm. YES

CONSTRUCTION/MATERIALS:

• Rolling, standing-height worktable. (Slides over flat files) (Constructed) (JJ)
• Desk/work station. (Corner built in)
• Black-out roller shades for windows. (10) windows. (21.5" x 45") White/Gry DD
• Hardcore UV film on windows. (Doug)
• Muslin/canvas panels to cover windows. (Sharp)
• Cork boards for 2 windows?
• Replace window in closet. Exterior panel shutters. Interior "plug".
• Reconfigure shelves in closet to accomodate artwork. Pad/carpet. Bins/kickboards on floor.
• Paint in closet. NO
• Cork/bulletin boards on walls.
• Repair hardwood floors.
• Re-putty windows. (Brian G.)
• Paint brown wall grey to match carpeting on wall (Brian G.?)
• Use lt grey plasitc laminate for surfaces. (and/or black).

EQUIPMENT:

• Move in Art computer from 3rd fl.? Scanner?
• Network hook-up.
• Fone.
• Work lights. Reading lights.
• Elect. strips under windows.

STATUS: Current. CONTACT: Sharp

L I F E   D R A W I N G   W O R K S H O P S - Home and abroad

SYNOPSIS: An activity that has received encouragement is a series of Life Drawing Workshops.
LINK to Pop-up

• 06/26/04 MONEY MAKING IDEA: Jay Lawton suggest calendar to be offered for sale that features WorkShop models and artist renderings of them. "Monthly TOM OF FINLAND Life Models".
• There has been a lot of interest in this project. What we require is a proactive coordinator.
• Not only could these events be a lot of fun, but the donations at the door could become a small, but regular, income generator -- as well as a source of new members.
• Once we develop a "formula", these events could be easy to host across the country. Any city or town with three or more willing ToFF members could find a venue and insure that the proceeds would reach us. A kit with guidelines and materials would have to be developed when we got to that stage

STATUS: Active. Monthly sessions. Contact: SHARP or Joe Hilton

M E M B E R S H I P   L E V E L S

SYNOPSIS: Planning for Foundation Membership levels, rates and "gifts".

Membership Page

STATUS: Ongoing. Subject to BoD review. CONTACT: (was Dan Berkowitz)

M E M B E R S H I P    O U T R E A C H   1 - Links from the ToFF website

SYNOPSIS: One of our goals is promoting artists. A part of this program consists of providing links from our website to their websites. 

• Part of the "perks" for Commodores and Admirals may be some new parties?
• Links need to be periodically checked, as they often vanish.
• Sites we link to should be checked for a reciprocal link back to the Foundation. If there isn't such a link, we should encourage their site to link back to us.
• We currently offer only two graphic banners for sites to use to link back to us.
  http://www.tomoffinlandfoundation.org/foundation/linkrequest.html
  
  It would perhaps encourage link-backs if we had a selection of banners and text links to use to link back to us. It is also a good idea to provide HTML code to make it easy for beginning webmasters to make the link. For a sample of this, see the Flames & Feathers website:
  http://flamesandfeathers.com/splinter/links/ff-banners/banners.htm

STATUS: Dividing the work load has been suggested. We will need a letter to request sites to link back to us, as well as checking links and reciprocal links. Any suggestions or volunteers?

M E M B E R S H I P    O U T R E A C H   2 - Reaching the heartland

SYNOPSIS: We are aware that most of our membership is strongly based in LA, San Francisco and New York. Recruitment has been mainly through our events. An outreach program has been proposed consisting of:

• Inexpensive classified ads in regional publications. Target cities may include Atlanta, Fort Lauderdale, Kansas City and Minneapolis. Larry is developing the text for these ads as well as researching publications suitable for our purposes.
• Providing "editorial content" for regional publications. While it is great when we get occasional exposure in national publications, we might also get good exposure with "generic" materials that editors can include in their magazines: basically a history of the Foundation and what we are doing today with graphics they can include with the article. It would also be good of some of the Foundation's personalities were available for interviews to allow editors to give their presentation a personal slant. (Every magazine likes original content.)
• 04/27/03 - Durk authorized  selecting five publications. Larry will help with the selection of these publications, as he has been developing a great database of publications and links.

STATUS: In development. Suggestions and volunteers are welcome.

M E M B E R S H I P    O U T R E A C H   3 - "Ambassadors"

SYNOPSIS: Write to all our larger contributors, making a personal appeal for them to become "Ambassadors" for the Foundation, introducing us to their circles of friends.

STATUS: In development. Contact: Durk Dehner

M E M B E R S H I P    O U T R E A C H   4 - International

SYNOPSIS: Have several people in different parts of Europe that will be a contact person for ToFF. They can also be a good look-out persons and have an address to which materials can be sent. These overseas CONTACTS will be really useful to have as they can keep us tapped in to the beat, as it were. They can keep abreast of local press.

STATUS: In development. Contact: Durk Dehner

P A R T N E R S H I P S — L E S L I E / L O H M A N

SYNOPSIS: How do we build a closer relationship w/ this organization? Dehner and Leslie have entered into talks.

• Exchange (duplicate) books from out libraries.
• Trade artwork (Blade for Tom, e.g.)
• Present each other on each other’s websites. “When in L.A. visit ToFF ”/“When in NYC visit LL”.
• Berlin's Schwules Museum, established in the late 1980s, is a private institution dedicated to preserving, exhibiting, and discovering homosexual history, art, and culture. Dehner and Leslie talked about this being a European “partner”.

STATUS: Planning. CONTACT: Durk Dehner

R E M O T E   W E B S I T E   U P D A T E S

SYNOPSIS: There are some software packages that allow "content providers" to make restricted updates to a website, much like using a word processor. This functionality would allow calendar and updates to be made by key personnel without going through a webmaster. Ease of use is supposed to be similar to using MS Word's basic features.

A minimum of two "update" stations would be required: 1) For the Foundation office, and 2) for Sharp. A third station might be required for the webmaster.

STATUS: Planning. CONTACT: Louis Jay

R O T H S C H I L D   F O U N D A T I O N   P U R C H A S E

SYNOPSIS: Six works by Tom of Finland have been purchased by the Judith Rothschild Foundation, to be included in a collection of 1,500 significant drawings to be gifted to the Museum of Modern Art (MOMA) in New York in 2006. Negotiations are currently underway with MOMA and several other museums to display the collection.

Press Page Link
Press Page Image Link (not activated).

STATUS: Current. CONTACT: Cliff Benjamin

R I G H T S   M A N A G E M E N T

SYNOPSIS: This section may become a formal subcommittee closely working with the board of directors.

• ISSUE: Unlicensed use of Tom's work.
• ISSUE: Encouraging the licensed usage of Tom's work.
• ISSUE: Expanding the scope of our mission to include rights management for other artists.
• Bill & Patrick have offered the Foundation the use of an Internet software package called "Issue Tracker" which we will begin using to track unauthorized usage and responses. This same package could also possibly be used to track ToFF royalties, licensing and permissions-to-use. 07/06/04
• It is vital to preserve our copyrights by actively safeguarding those rights. 07/06/04

STATUS: In development. Expansion on these topics will be forthcoming.

T O M   I M A G E   F O R   2 0 0 4 (IoY)

SYNOPSIS: The following image needs to be selected so it can be used in promotion for 2004 Foundation events. It will also be reproduced in a very special, very limited edition fine art print meeting the highest of the art world. You are choosing THE Foundation image for the year.

Public Announcement Link
Press Announcement Link

Please look over these four images and send your recommendation for one to SHARP by 12/20/03.

The Following Images Have Been Selected For Foundation Use In 2004
	Cat. # 81-11R At the direction of the Board this study (rough sketch) was chosen by a committee of Durk and Cliff. It will be used to promote both the LA EAW and NY EAW, and other events during the year. The original artwork was shown for the first time at the 2004 Commanders Dinner. Public link is  HERE.
	Cat. #88-1 This image was chosen by the Board for Volker to have made into a very special, very limited edition (50) fine art print meeting the highest standards of the art world which the Foundation will offer for sale during the year.
PREVIOUS CANDIDATES
	"Couple" Tom's most romantic image of all. Timely in this age of "gay marriage". Nice identity with Foundation. Rather universal appeal. Ideal image for use in print as the depicted subjects are not cropped or cut off in any way.
	"Sailor Portrait" Very iconographic. Not overtly erotic because of the nature of portraits. Great appeal for general audiences - only one with no uniform would have more. Strong image for print. Masterful, stand-alone work.
	"Two Sailors" Erotic. Nice energy between the two subjects. Cropping of arm might make it awkward for print. Specific appeal (sailors). Beautiful rendering. Excellent in a SERIES of prints.

STATUS: Completed.

T O M   I M A G E   F O R   2 0 0 5 (IoY)

Public Announcement Link (under construction)
Press Announcement Link TBD.

Committee: Durk, Cliff and Sharp.

STATUS: Current. CONTACT: Durk Dehner

T R A D E M A R K   R E G I S T R A T I O N S

SYNOPSIS: Our Australian trademark registrations need periodic renewal.

The following dates are "expiration dates/renewals" for the AUSTRALIAN TRADEMARK REGISTRATIONS between Tom of Finland and Blake Dawson Waldron, Esq.:

• Registration No. 604940: June 21, 2010
• Registration No. 604939: June 21, 2013

Lisa Ritson and Melinda Upton (melinda.upton@bdw.com) will contact TOF within 6 to 12 months prior to next renewal deadlines.

We should have other follow-up dates like: June 2008 and June 2009!

V I D E O   P R O J E C T S

SYNOPSIS: ?

STATUS: On going.  CONTACT: ?

V O L U N T E E R   D R I V E   2 0 0 4

SYNOPSIS: Campaign/s to enlist new volunteers for events.
Poster samples by Jay PG
Volunteer Page

• Review existing volunteer list and create new e/snail mailing list.
• Create web page for volunteer "recruitment" w/ new image TBD.
• Jay Lawton to help create new poster/s, "Foundation Wants You".
• Schedule photo shoot of Foundation "event" for use in print/web appeals.
• The campaign should start around Aug 5 - 10, depending on when the pics are available.
• 07/30/04 - Photo shoot, 5-6 models, photographer Jay PG.

• Include Scott in press release about what board members do.

W E B S I T E   P O L I C I E S   -   General

SYNOPSIS: To keep official and unofficial website policies in one on-line document. 

• State of California: We should be aware of California Senate Bill 1386 (SB 1386), which went into effect July 2, 2003.
  
  According to Adam Rak, manager of government relations for Symantec, "This bill, operative July 1, 2003, would require a state agency, or a person or business that conducts business in California, that owns or licenses computerized data that includes personal information, as defined, to disclose in specified ways, any breach of the security of the data, as defined, to any resident of California whose unencrypted personal information was, or is reasonably believed to have been, acquired by an unauthorized person."
  
  Typically, the Foundation does not include Social Security Numbers or Credit Card Numbers in their computer databases. The exception may be Outlook, which often retains e-mails which could contain Credit Card numbers for EAW booth rentals and general merchandise purchases. The Board may wish to establish policies for storing "personal information" on their computer databases.
  
  When and if we use on-line credit card processing, these concerns will need to be reviewed as it pertains to the system we implement.
  
  Further information: http://www.pcmag.com/article2/0,4149,1189295,00.asp
  
  
• ToFF Board: On-Line Donations:
  • The Board favors the idea of small on-the-spot donations. PayPal has become unfriendly so another service should be used.
  • This service should be set up to accept on-line membership/renewal fees.
  • This service can be used for Contest and Fair entry fees.
    
  • Status: To be investigated. Will require coordination with Bill and Patric to set up a system for memberships and contest/fair entry fees.
    
• ToFF Board: AVS:
  • The Board does not favor the use of adult verification services.
  • When we link to other sites we should try to link to pages "past" their AVS gate if possible.
  • We should investigate the "net nanny" programs.
  • Status: No plans will be made to investigate AVS gates on our site.
    Linking past AVS gates on other sites should only be done with the owner's approval for a number of reasons which should be discussed, particularly if it is an artist link.
    1. The owner placed the AVS protection on their site for a reason. This may be because they wish to protect minors from the contents, for financial reasons, or both.
    2. Linking into a protected area (such as the gallery portion of the site) may skip the artist's biography and other important areas of the website. Site construction varies widely, so this may or may not be always a consideration.
    3. The lawsuit between Microsoft and Tickettron demonstrated that "deep links" into a website can be grounds for legal action. As our promotion of events is typically very welcome, I generally link into sites where the event is promoted. However,